How to Stock Your Event Planner Emergency Kit

by Jan 19, 2016

Every event planner knows that emergencies happen. It’s just the way things go. It’s not a matter of if an emergency will happen, it’s when. I’ve seen my share of onsite emergencies from a lost spouse to near death emergencies due to medicines lost in customs. However, sometimes there are small emergencies that can be nipped in the bud with a few quick items, that you should bring along in your kit. These few things in your kit, that you can take care of in no time. I tried my best to offer you an emergency kit with all the fixins’ so that you can be as prepared as possible for your next event. Check it out!

  • Scotch tape
  • Masking tape
  • Electrical tape
  • Super glue
  • Band aids
  • Ice packs
  • Hand warmers
  • Nail polish remover (because someone always seems to need it)
  • Nail file
  • Nail clipper
  • Clear nail polish
  • Name tags (some extra)
  • Safety pins
  • Office supplies
    • staples
    • office paper
    • paperclips
    • binder clips
    • binder
    • rubber bands
    • pens
    • pencils
    • sharpies
    • scissors
    • zip ties or twist ties
    • hole puncher
    • tape dispenser
    • folders
  • Lint roller (must have)
  • Cold Cash (tipping, quick purchases)
  • Electronic copy of all onsite staffs Ids
  • Pics of credit cards
  • Flash Drive (so important for last minute presentation edits)
  • Your phone (sometimes I need to be reminded)
  • All important numbers entered into your phone (in case of loss)
  • Mints
  • Gum
  • Business cards
  • Extra handouts and guides if needed
  • Chapstick
  • Phone charger (bring an extra one if you can)
  • Tide to Go
  • Coffee to Go
  • Static cling spray
  • Bug Spray (for seasonal outdoor events)
  • Pocket tissues
  • Wet ones wipes
  • Clorox wipes (love these, multi=purposed)
  • Tylenol / Advil / Antacids
  • Hand sanitizer
  • Lotion
  • Swiss Army knife kit (helps with a variety of emergencies onsite)
  • Emergency Medical Kit
  • Granola Bars / Fiber Bars / Nuts or Dried Fruit (for energy!)
  • Extra CD for music in room (in case none works), or create emergency Spotify or Pandora channel for purpose (make sure to keep your copyrights in check)
  • Small gift or memento for your client
  • CPR certification/card if you are certified to preform CPR
  • …ohh and don’t forget your Post-it Notes! (my personal favorite)

What do you take onsite that has always proven to be worth it? Let us know by commenting below.

Photo credit: Phil Shirley via Flickr.


  1. Danielle Nay

    Copies of contracts.
    Contact sheet folded into a clear badge holder on a lanyard.
    Sewing kit (including safety pins), cable ties (various colours),
    First aid kit with everything from antihistamine to alcohol wipes (for removing temporary tattoos).
    Hair elastics and grips.
    Ugg boots for the bitter end.

    • admin

      Love the Ugg boots! Thanks for the additions to the list 🙂 and thank you for stopping by!


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